Shiloh Shepherd Dog Club of America, Inc.

Constitution and by-laws

as approved by membership vote effective 12/93

Constitution

Article I Name and Objectives

Section 1-The name of the Club shall be the Shiloh Shepherd Dog Club of America, Inc.

Section 2-The objectives of the Club shall be:

a) to encourage and promote quality in the breeding of purebred Shiloh Shepherds and to do all things possible to bring their natural qualities to perfection;

b) to urge members and breeders to accept both the standard of the breed as approved by The International Shiloh Shepherd Registry, Inc. (l.S.S.R., Inc.) as the only standard of excellence by which Shiloh Shepherds shall be judged, and the I.S.S.R., Inc. as the only legitimate registry;

c) to do all in its power to protect and advance the interests of the breed by encouraging sportsmanlike competition at dog shows, obedience and working trials;

d) to conduct sanctioned specialty shows and obedience trials under the rules of the International Shiloh Shepherd Registry, Inc. (ISSR, Inc.)  and also to hold Search and Rescue and Herding Trials, Schutzhund evaluations, and Temperament Test Certification, as well as other recognized K-9 sporting events, e.g. Agility, Flyball, etc.

e) to promote public awareness and education concerning the beauty and versatility of the Shiloh Shepherd Dog, through mass advertisements, pamphlets show attendance, newsletters, etc.

f) to promote positive breeding practices by introducing an intense "Breeders Code" for members that are sincere in the improvement of the Breed.

g) to refer prospective new Shiloh Shepherd puppy owners ONLY to breeders that are in good standing with the Shiloh Shepherd Dog Club of America, Inc., and signers of the Breeder’s Code.

h) to encourage the public NOT to purchase puppies from unscrupulous or "backyard’ breeders through mass education; and the advertising campaign named "Caveat-Emptor" or "Buyer Beware".

i) The Official Club Logo MUST contain the American Flag, nine stars, and the Christian "Fish" symbol along with a silhouette or picture of a Shiloh;

j) to subscribe to the rules and regulations of the I.S.S.R., Inc., although the I.S.S.R., Inc., as a registry in and of itself, is a separate entity from the S.S.D.C.A., Inc.

Section 3-The Club shall not be conducted or operated for profit and no part of any profits, or remainder or residue from dues, or donations to the Club shall go to the benefit of any member or individual.

Section 4-The members of this Club shall adopt, and may from time to time revise,  such by-laws as may be required to carry out these objectives.

 

By-laws

Article I Membership

Section I-Eligibility. There shall be one type of membership open to all persons who are in good standing with the International Shiloh Shepherd Registry, Inc. (I.S.S.R., Inc.) and who subscribe to the purposes of this Club. Membership is open to anyone that is interested in learning more about the Breed and helping to promote its popularity. The Shiloh Shepherd Dog Club of America, Inc., appreciates and encourages memberships from Canada, Mexico, and all of our "foreign" neighbors.

a) Any member in good standing that is also interested in breeding Shiloh Shepherds will be asked to sign the Breeder’s Code. Any member that refuses to sign the "Code", will be listed as such in the newsletter, and the Shiloh Shepherd Dog Club of America, Inc. will NOT refer any potential puppy buyers to such a member and will encourage all other members of this Club to do the same.

b) All members of the Shiloh Shepherd Dog Club of America, Inc., and signers of the Breeder’s Code will have their names listed in the Newsletter under classifications of either Fledgling or Eagle, depending on their experience with the Breed.

Fledging 

Anyone breeding Shiloh Shepherds for less than eight years

Eagle

Any breeder that has produced at least eight litters of Shiloh Shepherd quality puppies, has been involved with them for eight or more years, or has finished eight or more champions, or earned eight or more working titles.

Section 2 - Dues. Lifetime memberships will be available until 12/31/95. The dues for a lifetime membership will consist of a one-time sum of $250.00, to be paid in advance. Lifetime members will be listed on the official Club stationary. Membership dues for the year are $35.00 and $25.00 per year thereafter. A two-year membership is $55.00 and three-year is $75.00. These dues are to be paid on or before the first day of January/July of each year. **No member may vote whose dues are not paid for the current year. During the month of November, the Treasurer shall send to each member a statement of dues owed for the ensuing year.

Section 3 - Election to membership: Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by the rules of the International Shiloh Shepherd Registry, Inc. The applicant shall state his/her name, address, occupation, etc., and complete the remaining questions provided for on the questionnaire; furthermore the applicant must also sign the application form, and agree to abide by the Constitution and bylaws of the Shiloh Shepherd Dog Club of America Inc. Accompanying the application, the prospective member must also submit dues as per schedule in Article I Section 2. All applications are to be filed with the Club Secretary, and are subject to approval by the Board.

Section 4 - Termination of membership. Memberships may be terminated as follows:

a) By resignation. Any member in good standing may resign from the Club upon providing written notice to the Secretary; but no member may resign when in debt to the Club, and they become encumbered on the first day of January, of each year.

b) By lapsing. A membership will be considered as lapsed and automatically terminated if such member’s dues remain unpaid 90 days after the first day of January within that year, however, the Board may grant an additional 90 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of that meeting.

c) By expulsion. A membership may be terminated by expulsion for the following reasons:

1). International Shiloh Shepherd Registry, Inc. suspension. Any member who is suspended from the privileges of the  International Shiloh Shepherd Registry, Inc. automatically shall be suspended from the privileges of this Club for a like period.

2) Charges. Any member may bring charges against a member for alleged misconduct against the best interests of the Club or Breed: written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $100 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct against the best interests of the Club, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix a date of hearing by the Board not less than three weeks or, not more than six weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and assurance that the defendant may personally appear in his or her own defense and bring witnesses if he or she wishes.

3) Board Hearing. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all evidence and testimony presented by complainant and defendant, the Board may, by a majority vote of those present, suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such a case, the suspension shall not restrict the defendant’s right to appear before his or her fellow-members at the ensuing Club meeting which considers the Board’s recommendation. If the Board members cannot come to an agreement, any abstains will be considered as a no vote: and the decision of the then present majority will be considered as final. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary in turn shall notify each of the parties of the Board’s decision and penalty, if any.

4). Expulsion. Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board’s recommendation as provided in Subsection 3 of this article. Such proceedings may occur at the Annual "Homecoming", special meeting of the Club, or any other special meeting called by the President no later than 90 days after the date of the Board’s recommendation of expulsion. * A notice of this Special Meeting must be mailed out to the entire membership at least 30 days prior to the actual date. Those members not able to attend in person may send in their proxy votes directly to the President. *The defendant shall have the privilege of appearing in his or her own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board’s findings and recommendations, and shall invite the defendant, if present, to speak in his or her own behalf if he or she wishes. The members present at this meeting shall then vote by secret written ballot on the proposed expulsion. If expulsion is not so voted, the Board’s suspension shall stand.

Article II Club Year, Meetings, Elections, and Voting

Section 1 - Club Year. The Club’s fiscal year shall being on the 1st day of September and end on the 31st day of August. The Club’s official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.

Section 2 - Meetings. All Club meetings and Special Club meetings will only be open to members in good standing with the Shiloh Shepherd Dog Club of America, Inc., International Shiloh Shepherd Registry, Inc. Board meetings and Special Board meetings will only be open to members of the Board, with the exception of the Secretary and/or assistant Secretary when not holding a position on the Board. Conference calling will be acceptable when necessary. Before and during any and all meetings; Club, Special Club, Board, Regional, Special Regional and any other possible meeting that would be conducting Club business, under no circumstances will anyone be allowed to participate, or even sit in on, any of the above mentioned meetings while under the influence of illegal drugs or alcohol. Anyone attempting to attend a meeting in said condition will be asked to leave, if they do not leave willing, suspension and or expulsion from the Club will result. Furthermore, pertaining to all above mentioned meetings, anyone using vulgar or profane language more than three times in the duration of one meeting will be asked to leave, if they do not leave immediately when asked they will be suspended from all Club functions for a minimum time of three (3) months effective immediately.

Section 3 - Club Meeting. Meetings of the Club shall be held in Western New York (or other designated area) on a yearly basis, taking place right after the Annual Homecoming and Shiloh Shepherd Specialty Show. The club Secretary shall mail written notice of each meeting at last 30 days prior to the date of the meeting. At the Club Meeting, every three years (1993, 1996, 1999, etc.), an election for the ensuing term’s Directors and Officers will be held. They will be elected by secret ballot from those nominated in accordance with Section 8 of this Article. The results of this election will be published in the next Club Newsletter. The Successor shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to his successor in office all properties and records relating to that office within 10 days after the election. Upon failure to turn over all club related property to his or her successor within this allotted time, the former official will be personally held responsible for any cost the Club has to incur, in order to regain possession of records and properties. Furthermore in the event a liability suit has to be filed to regain any properties belonging to the Club, such former official will be held personally liable for all such costs and actions as well as being immediately expelled from any and all Club functions as per Article I Section 4.

Section 4 - Special Club Meetings. Special Club Meetings may be called by the President, or by a majority vote from the members of the Board, presented by written request to the Secretary stating reasons for this in writing. Such Special Meetings shall be held in either New York State or the resident state of any of the Regional Directors at such place, date, and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such a meeting shall be mailed by the Secretary at least five (5) days and not more than fifteen (15) days prior to the date of the meeting and said notice shall state the purpose of the meeting and no other Club business may be transacted thereat. The quorum for such a meeting shall be 80% of all members in good standing. In the event that sufficient majority of membership is not present no voting can be conducted.

Section 5 - Board Meetings. Meetings of the Board of Directors shall be held on the first Saturday of each third month (January, April, July, and October) at a location decided by the President and agreed upon by the majority of the Board.

Section 6 - Special Board Meetings. Special Board Meetings of the Board may be called by the President: or by the Secretary upon receipt of a written request signed by at least five (5) members of the Board. Such Special Meetings shall be held in the Western New York area at such place, date, and hour as may be designated by the President. Written notice of such meeting shall be mailed by the Secretary at least five (5) days and not more than ten (10) days prior to the date of the meeting. Such notice shall state the purpose of the meeting and no other business shall be transacted therein. A quorum for such a meeting shall be a majority of the Board.

Section 7 - Regional Meetings. Regional meetings must be held in the resident state of the presiding Regional Director for each area. The Regional Director must hold one such meeting each year. Date, time, and location of each planned meeting must be submitted to the Club Secretary no less than 90 days prior to its consummation. The Regional Director will also notify each member in good standing, located in his region by written letter no less than 30 days prior to actual date of meeting. The Director will also inform each member by letter, of any new business and voting on committees that would pertain to the meeting, enabling any member that will not be able to attend, to send in statements, suggestions and voting ballots back to the Director at least 7 days prior to the actual date of meeting.

Section 8- Special Regional Meetings can be called by any Director for the purpose of public awareness and betterment of the Shiloh Shepherd breed by sponsoring a Shiloh Shepherd Specialty Show that would commence on the same date as the meeting, enabling a larger percentage of the membership to attend. Prior to setting such a date, the regional Director must contact the President to arrange date and exact location of show and then immediately notify the Club Secretary of the forthcoming plans, so that proper notification can be given to all Club members.

Section 9 - Nominations. No person may be a candidate in a Club election who has not been nominated. During the month of July, the Board shall select a Nominating Committee consisting of three (3) members and two (2) alternates, not more than one of who may be a member of the Board. The Secretary shall immediately notify the committeeman and alternates of their selection. The Board shall name a Chairman for the committee, and it shall be his duty to call a committee meeting, which shall be held on or before August 1st.

a). The committee shall nominate one candidate for each office and candidates for the other positions on the Board, and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary, in writing.

b). Upon receipt of the Nominating Committee’s report, the Secretary shall, before August 10, notify each member in writing of the candidates so nominated.

c). Additional nominations may be made at the Yearly Meeting, at the Homecoming Celebration held on the last Saturday in August, unless otherwise specified, by any member in attendance provided that the person so nominated does not decline when his name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, his or her proposer shall present to the Secretary at written statement from the proposed candidate signifying his or her willingness to be a candidate for more than one position. Furthermore only one member of any "immediate" household may be able to serve on the Board.

Section 10 - Elections. The five (or more) nominated candidates for the other positions on the Board who receive the greatest number of votes for such positions shall be declared elected.

Section 11 - Voting. Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of he Club at which he is present. Proxy voting will not be permitted at any Club meeting or election, by member of the Board. Members living more than 100 miles radius from the meeting location, and unable to attend can send their votes in by ballot no less than seven days prior to elections.

Article III Directors and Officers

Section I - Board of Directors. The Board shall be comprised of the President, The Vice-President, Treasurer (appointed by the President) and no less than five (5) other officers, all of whom shall be members in good standing and elected for a three-year term at the Club’s annual meeting as provided in Article II and shall serve until their successors are elected. General management of the Club’s affairs shall be entrusted to the Board of Directors. No members of the Board may be of the same household.

Section 2 - Officers.

a) The President shall preside at all meeting of the Club and of the Board, and shall have the duties and powers normally appurtenance to the office of President in addition to those particularly specified in these by-laws. The President must be consulted on all decision matters before they are presented to the Board. The President has the power to veto any decisions except in cases where the Vice-President and/or Secretary/Treasurer have been suspended and the suspension is being appealed.

b) The Vice-President shall have the duties of assisting the President in any matters pertaining to the proper management of all club business. The Vice-President shall also absorb all duties and exercise the powers of the Presidents office ONLY in case of the President’s death, absence, or incapacity.

c) Secretary/Treasurer. The Secretary shall keep record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club. She shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify Officers and Directors of their election to office, keep a roll of the members of the Club with their addresses, and carry out such other duties as are prescribed in these by-laws. The Treasurer shall collect and receive all moneys due or belonging the Club. He/she shall deposit the same in a bank designated by the Board, in the name of the Club. His/her books shall at all times be open to inspection of the Board, and he/she shall report to them every meeting the condition of the Club’s finances and every item of receipt or payment not before reported; and at the annual meeting he/she shall render an account of all moneys received and expended during the previous fiscal year. The Treasurer shall present a financial report yearly at the Board meeting with a summary explanation of where and how advertisements and promotional program funds were best spent to improve public awareness of the breed. The Secretary/Treasurer may be paid a nominal salary if the Board of Directors so determines, the amount of which shall be fixed by the said Board.

d) The positions of Chairman of the Board, President, Vice-President, and Secretary/Treasurer are not elected positions and are considered as lifetime appointments. The Chairman of the Board cannot be terminated for any reason. The President’s position can only be terminated through death, by personal resignation by the person holding this office, or by legal action taken against such person unanimously by all seven remaining members of the Board of Directors of the SSDCA, Inc. The position of Vice-President and or Secretary/Treasurer can only be terminated through death, by personal resignation by the person holding the office, or by action taken against such person by order of the President. The other five (5) or more elected Directors may or may not also hold a position as Regional Director in their respective areas, and termination of any or all may occur only through death, by personal resignation by the person holding the office, by lack of re-nomination for, or reelection to the position, or by majority vote of the members of the Board of Directors.

e) In the event that the President suspends the Vice-President and/or Secretary Treasurer, that officer has the right to appeal such suspension, within 10 days of original notice, first to the Board of Directors, and, if such appeal is upheld by the Board, then to the membership. In the case of the Vice-President, the appeal must be written and filed in duplicate with the Secretary, or, in the case of the Secretary/Treasurer, the appeal must be filed in like manner with the Vice-President. If both have been suspended, the appeal(s) may be filed with any other Board member of the appellant’s choice, who shall then in this matter only act as temporary secretary. The recipient of such a written appeal shall promptly send a copy of this appeal to each member of the Board; or present them (with a copy) at a Board meeting, which ever would be soonest. Although the President may be present, the Board, without the participation of the President, shall then consider whether such an appeal merits further consideration. A unanimous affirmative vote of all Board members minus the President and the appellant(s) is required in order to grant the appellant a full-scale Board hearing on the matter. If the request for an appeal is not so voted, the President’s suspension shall stand, and the Board shall determine the duration of such suspension; in the event that an appeal hearing is not so granted by the Board, the Secretary (or acting temporary secretary) shall promptly notify the appellant of such. If the request for an appeal hearing is so granted by the Board, the Board shall fix a date for said hearing not less than 3 weeks nor more than 6 weeks thereafter, and the Secretary (or acting temporary secretary) shall promptly send to the appellant one copy of the Board’s decision to hear the appeal, together with a notice of the date of the hearing and an assurance that the appellant may personally appear on his/her behalf and bring witnesses if he/she wishes. The Board shall have complete authority to decide whether counsel may attend the hearing, but both the President and the appellant shall be treated uniformly in that regard. In order for the appeal to be granted, after hearing all evidence and testimony presented by the appellant and the President, the Board must unanimously (minus the President and the appellant(s)) vote to reinstate the appellant on the Board of Directors. Both the President and the appellant may be present for the voting and immediately know the outcome. If the vote is not unanimous, then the appellant has the right at that time and that time only, prior to the adjournment of the appeals hearing, to request that the matter be settled by the membership, and if the appellant so chooses, the voting Board members must approve or deny the request prior to adjournment. Approval by the Board to present the appeal(s) to the general membership requires a majority vote in the affirmative of the voting Board members. The appeal must be presented in writing by the Secretary (or acting temporary secretary) within two weeks to the general membership for a vote of reinstatement to the Board of Directors; the written appeal to the membership may include statements from both the appellant and the President, and statement(s) from each involved may not exceed two 8˝" x 11" pages. A 95% majority written vote by Club members is required for reinstatement to the Board of Directors and must be received within four weeks of mailing date of the appeal to the membership; anything less than the required 95% majority written vote will uphold the President’s original suspension of the Vice-President and/or Secretary/Treasurer from the Board, and, within two weeks after the deadline for receipt of the votes from the general membership, the Board shall determine the duration of that suspension.

Section 3 - Regional Directors. There will be no less than eight (8) Regional Directors representing the Club throughout the United States, Canada, Mexico, and all Foreign Countries. Regional Directors will be appointed by the Board of Directors to serve a term of no less than three years. Each Regional Director will function as sales representative for the breed for the locations appointed to same.

a) Each director will be responsible for the appointment of special committees to serve his/her designated area.

b) Each director will be responsible for organizing at least one specialty show for his/her area, and encouraging all members in his/her region to participate at such shows.

c) Each director will hold one yearly meeting for the Shiloh Shepherd Dog Club of America, Inc., members in his/her area, although said meeting can coincide on the same day, and at the same place as the Specialty show.

d) Each director will be responsible for maintaining a vigilant contact with all members that have signed the Breeder’s Code.

Section 4-Vacancies. Any vacancies occurring on the Board or among the offices during the term shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such vacancy, be it a Special Board meeting called for the purpose; except that a vacancy in the Office of the President shall be filled automatically by the Vice-President and the resulting vacancy in the Office of Vice-President shall be filed by the Board.

Section 5 - Appointed members. Any positions other than Chairman of the Board, may be suspended by the President until a hearing is held and the entire Board is able to vote on the matter. Directors and Officers. that are not members of the Board, can be suspended in like manner, until a board meeting can be held.

Article IV Committees

Section 1 - The Board may each year appoint standing committees to advance the work of the Club in such manners as specialty shows, obedience trials, temperament testing certification, trophies, annual prizes, membership, and other fields which may well be served by committees, Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it with particular projects.

Section 2 - Any committee appointed may be terminated by the majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated.

Article V Amendments

Section 1 - Amendments to this constitution and by-laws may be proposed by the Board of Directors, or by written petition addressed Secretary signed by 25% of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must then be submitted to the members (along with Board recommendation) by the Secretary for a vote within three months of the date when the petition was received by the Secretary.

Section 2 - The constitution and by-laws may be amended by a 2/3 vote of all members present at any regular or special meeting called for the purpose, provided the proposed amendment has been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.

Section 3 - Any amendment passed by this 2/3 majority vote of the entire membership is still subject to the possible veto rights of President.

Section 4 - In the event of a veto the membership can still pass the amendment by presenting the Secretary with an unanimous membership vote, excluding the President, who shall not vote. Any member NOT casting a vote FOR such an amendment to be passed will be considered as casting his/her vote against the proposal, and therefore without the 100% agreement of ALL members (except the President), the amendment cannot be passed.

On May 14, 1998 the Board met and passed the following amendment; to be effective immediately after membership vote to be held on August 21, 1998:

1. Article II Sections 7 and 8 and Article III section 3 have been lapsed in lieu of Regional Chapters, filling the void formerly attributed to Regional Directors and Directors at Large.

2. Article III Section 1; the elected members of the board of Directors will now be referred to as the ADVISORY BOARD, and hold no liability for any club affairs not directly established by any one individual. Their responsibility is limited to the representation of the desires of the general membership.

Effective October 1, 1999, the formation of a Grievance Committee was authorized to act as a forum for concerns prior to the concern reaching the Advisory Board of Directors as per Article I Section 4 Item C2.  

On November 1, 2001, the Board met and passed the following amendment effective immediately:

No SSDCA member or chapter may start an e-mail group that includes the word "Shiloh" and/or "Shiloh Shepherd" in the title (unless part of a registered kennel name) without prior approval from the SSDCA Board.

Article I Membership bylaws item a and b were to be amended as per the new Licensed Breeders Agreement approved by the present breeders as the protocol to be supported by the entire membership.

On June 25, 2010, the Board met and passed the following addendum which became effective immediately after the membership vote, held on August 21, 2010:

Any member attempting to run for a board position within the SSDCA, Inc or its affiliated chapters, or to participate on any committee formed by the SSDCA, Inc and for the benefit of the Shiloh Shepherd breed, must not be affiliated via any public venue, with anyone that is fraudulently representing any type of dog as a Shiloh Shepherd. They should also try to avoid any situation that could lead to divided loyalties or present the appearance of a conflict of interest. Furthermore, any candidate for the advisory board must have been a member in good standing of the SSDCA, Inc. for a period of no less than seven years.

Article VI Show Attire and Conduct, Tracts, and Gossip

Section 1 - Show Attire and Conduct.

  1.  Show attire. The Shiloh Shepherd Dog Club of America, Inc. dress code for the show ring coincides with the same guidelines as those acceptable as "Sunday afternoon Church Social", as a minimum
  2.  Show Conduct. Where two or more members are present charges can be brought against any club member who displays improper attitude or action at a show or public gathering, this includes use of alcohol or illegal drugs in show rings or on show grounds. Charges will be brought before the Board and immediate suspension can result.
  3. Gossip. Any claim or statement made against members, Breeders, Directors. etc., without solid foundation, and without charges being brought against said person, is therefore considered as gossip by this Club. Gossip will not be tolerated, and any such person that gossips and spreads unsubstantiated rumors will be suspended until a full investigation by the Board can be completed, and the matter can be brought up to the entire membership, for a recommendation, as to whether or not this person should be reinstated or expelled from further Club affiliation.
  4. Tracts. Tracts (approved by the Chairman of the Board) will be enclosed in all mailings. Anyone wishing that tracts not be enclosed in their correspondence is welcome to submit such a request in writing.

Article VII Dissolution

Section 1 - Dissolution. The club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club but after payment of the debts of the Club, its property and assets which shall be given to a charitable organization for the benefit of wolves selected by the Board of Directors.

Article VIII Order of Business

Section I — At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

Roll Call

Minutes of Last Meeting 

Report of President

Report of Secretary

Report of Treasurer

Reports of Committees

Election of Officers & Board 

Introduction of New Members

Unfinished Business

New Business

Adjournment

*NOTE: Election of Officers and Board will be held every three years (1993, 1996, 1999, etc.)

**NOTE: Any meeting for which minutes are not readily available to any Board Member, upon request, shall be considered as improperly held, and therefore any votes taken, or decisions made, during such meeting, will be of no effect.

Section 2 - At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

Reading of Minutes of Last Meeting  Report of Secretary
Report of Treasurer Report of Committees
Unfinished Business  New Business Adjournment

 

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